Privacy Policy

1. Who we are

Controller: YourCVVideo.com Ltd

Registered office: [Insert Address]

Contact: privacy@yourcvvideo.com

2. Personal data we collect

Candidate data may include:

• Profile information (e.g., name, contact details, work history)
• Video applications and pre-screening responses
• Documents (e.g., ID, qualifications, supporting documents) where enabled
• Referee details where provided
• Usage data (log data, device/browser info, interactions)

Recruiter/client data may include:

• Account details (business name, contact details)
• Job postings and job description videos
• Communications and platform activity

Special category data: We do not ask for special category data (e.g., health) unless required for recruitment workflows or disclosed by users. If processed, we apply additional safeguards under UK GDPR.

3. Lawful bases for processing

We process personal data under one or more of the following bases:

• Contract – to provide the Platform services you request
• Legitimate interests – to operate, secure, and improve the Platform
• Consent – where required (e.g., certain cookies/marketing)
• Legal obligation – to meet legal/regulatory requirements

4. AI processing & human decision-making

We use AI tools to support platform functions such as transcription, organisation of applications, and analytics. These tools are designed to support workflow efficiency and transparency.

We do not make hiring decisions. Recruiters are responsible for all hiring decisions.

See our Fair Hiring & AI Transparency Statement.

5. Who we share data with

• Recruiters/employers you apply to or interact with (and, where enabled, verified recruiters who can search candidate profiles within the Platform)
• Service providers (processors) that host, support, secure, and maintain the Platform (e.g., cloud hosting, analytics, transcription)
• Authorities where required by law or to protect rights and safety

6. Retention

We retain data only as long as necessary for recruitment purposes, platform operations, and legal obligations.

Typical retention (guide):

• Candidate profiles: active + 24 months
• Video applications: active + 24 months
• Verification documents: active + 12 months
• Logs & analytics: 12 months

Data may be deleted earlier upon request where lawful.

7. Your rights

Depending on your circumstances, you may have rights to:

• Access your data
• Correct inaccurate data
• Request deletion ("right to be forgotten") where applicable
• Restrict or object to processing
• Data portability
• Withdraw consent (where consent is the basis)

To exercise rights, contact privacy@yourcvvideo.com.

8. Security

We use appropriate technical and organisational measures, including access controls and encryption where appropriate, to protect personal data.

9. International data transfers

If we transfer personal data outside the UK/EU, we use appropriate safeguards (such as Standard Contractual Clauses) and implement additional measures where needed.

10. Contact & complaints

Email: privacy@yourcvvideo.com

You may also complain to the UK Information Commissioner's Office (ICO) if you believe your data protection rights have been infringed.